Sun Chlorella USA
is seeking a dynamic
Facility Administrator to join
our team in
Torrance, CA 90505.
Who we are:
Sun Chlorella is the world’s premier provider of chlorella and eleuthero supplements for almost 50 years. Founded in Japan, where chlorella is cherished for health and longevity, our high quality and proprietary harvesting process provides optimal nutrient absorption, and has set us apart from all other chlorella brands.
The mission of Sun Chlorella is to bring the life-affirming, nourishing nutrition of chlorella to the world. With a proactive approach to operational excellence, we promote advanced research, product development and superior quality. Our model ensures a highly positive environment that cultivates employee development, public education and customer service.
Summary of This Position:
Under the direction of the Executive Officers, the Facility Administrator is responsible to ensure that building and office operations run safely, smoothly, and effectively. This position is responsible for the overall maintenance and upkeep of the Company’s building and office supplies, working with vendors, scheduling maintenance and repairs, and looking out for the health and safety of the building’s employees. Other duties include making sure that the grounds are safe, and the upkeep is on schedule, helping to plan the budget, working to manage the inside areas of the facility, and assigning tasks to the proper vendors for maintaining equipment. The Facility Administrator must exhibit a high level of attention to detail, initiative, a strong work ethic, the ability to multi-task and a superior ability to communicate effectively, both, verbally and in writing.
Essential Duties and Responsibilities:
Property and Equipment Maintenance and Repairs
- Responsible for maintaining a safe, clean, and professional work environment for employees, which involves managing all aspects of property and office maintenance, coordinating repairs with contractors and negotiating best value for repair work completed, acquiring or replacing office furniture, scheduling regular housekeeping and deep cleanings with sanitation vendors, corresponding with alarm company to ensure security of building and assets, ensuring regularly scheduled maintenance of the building and equipment, etc.
- Receives and coordinates maintenance repair calls: scheduling, follow-up, quote preparation, problem resolution, and post-service activities.
- Responsible for providing work order management support, program administration, reporting; and other activities as assigned.
- Opens new work orders, assign and dispatch vendors, update colleagues as to status and confirm completion of work in a timely and satisfactory manner.
- Updates and documents status changes, expense and invoicing information on work orders.
- Creates maintenance schedules and vendor contact list, while adhering to an annual budget for maintenance. Checks completed work by vendors and contractors.
- Acts as the main point of contact for multiple vendors to ensure smooth operation of the office and the property including but not limited to alarm, landscaping, janitorial, sanitation and plumbing vendors.
- Recommends maintenance, mechanical, electrical, and facility design modifications.
- Communicates applicable workplace safety precautions to employees.
- Forecasts, allocates, and supervises the financial and physical resources of the facility management.
Office Equipment and Supplies
- Responsible for general maintenance of office equipment including but not limited to, company car, fax machines, copy machines, postage meter and applicable contracts for such equipment. This includes maintaining relationships with copier vendors ensure that all related software and hardware are working properly.
- Responsible for the acquisition of all supplies necessary to maintain the property and office, and is responsible for ensuring that such supplies are available for the use of employees in the course of normal business operations. Office supplies include, but are not limited to general desk supplies, paper, ink, toner, label makers, break room and kitchen supplies, cleaning supplies, etc.
- Responsible for coordinating the recycling of used supplies and equipment such as used toner cartridges, obsolete/ broken equipment, and damaged or un-used furniture.
- Maintains inventory of all supplies and equipment ensures that such supplies and equipment are properly stored and organized. This includes tracking, supply and equipment usage, researching supply options, managing the supply budget, negotiating costs, managing contracts, and making purchases as needed.
- Conducts regular inspections of specific needs of the space, such as new furniture, office renovations and office supplies, and will plan out necessary changes that need to be done by requesting approval from upper management, placing orders, receiving supplies and distributing them to the relevant parties.
Property Safety and Emergency Preparedness
- Serves as an integral member of the company’s Safety and Emergency Preparedness committee, tests building security systems and prepares for emergency situations by facilitating action plans for fire evacuations and disaster response.
- Responsible for opening and closing procedures including unlocking the building gate at open of business, turning off break room appliances, etc.
Overall
- Periodically reviews vendor prices, service agreements, service quality and performs price negotiations and quality comparisons to ensure that the Company is receiving the best price and quality from vendors and suppliers. Identifies top vendors and makes recommendations to the VP/COO; based on research, price and quality analyses. Reconciles invoices for purchases and maintenance contracts and submits to Accounts Payable in a timely manner.
- Helps the accounting department to monitor office purchases, reconciles monthly bills and record keeping.
- Responsible for reviewing building and office operations and procedures, and for recommending ways to maximize office productivity and efficiency. Updates and maintains the position`s Procedure Manual accordingly.
- Responsible for maintaining an updated and accurate log of company expenditures. Monitors invoices and company credit card billing for fraudulent activity, reviews credit card statements for accuracy, and corresponds and coordinates with the Accounting Department and banks to ensure protection of Company’s credit information and prevent fraudulent activity.
- Takes on additional projects as needed.
About You:
- A minimum of an Associate Degree required, plus, at least three years’ experience preferred working in a property management/building maintenance/office administration.
- Ability to anticipate needs and proactively take action to keep things moving – exercises a strong sense of urgency.
- Proven ability to juggle multiple tasks at a time, while maintaining sharp attention to detail.
- Powerful work ethic and self-starter.
- Strong verbal and written communication skills.
- Ability to exercise your own good judgement and discretion.
Salary and Benefits:
- Competitive pay
- Medical/Dental/Vision Insurance
- Disability and Life Insurance Coverage (100% covered by the company)
- 401(k) plan and Voluntary Supplemental Insurance
- Paid Time Off and 13 Paid Holidays
- Frequent department contests and company-wide fun events
- Casual Friday and Friday Goodies
- Collaborative Work Environment that Promotes Healthy Living!
We are equal opportunity employer and value diversity at our company.