Job Title:  Accounting Manager

Department: Accounting Department

Reports To: Director of Finance and Business Development     

FLSA Status: Exempt

SUMMARY

Under the general direction of the Director of Finance and Business Development, the Accounting Manager manages the financial activities and accounting functions (which include accounts receivable, accounts payable, general ledger accounting, and capital assets management), computer and accounting systems operations; supervises non-exempt, clerical accounting staff; performs difficult and complex financial and statistical analyses; assists with annual budget preparation and annual financial audit; and develops internal financial reports. The Accounting Manager is highly knowledgeable of GAAP, and implements solid accounting principles. 

ESSENTIAL ACCOUNTING DUTIES AND RESPONSIBILITIES:

• Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions.  Reconciles bank accounts and general ledger accounts.  Performs month-end closing functions.

• Analyzes financial information detailing assets, liabilities, and capital, and prepares balance sheet, profit and loss statement, and other reports to summarize and interpret current  and projected company financial position for other managers.

• Audits contracts, orders, and vouchers, and prepares reports to substantiate individual transactions prior to settlement.

• Oversees and manages maintenance of fixed asset records by coordinating with other divisions; trains accounting staff on proper fixed assets record-keeping and maintenance.

• Assists with company’s annual budgeting and periodic forecasting processes and makes recommendations to Executive Officers regarding the accounting of reserves, assets, and expenditures.

• Assists with all financial audits.

• Compiles information for quarterly sales tax returns as needed, and assists with corporate income tax and other regulatory filing. 

• Oversees the weekly and monthly inventory process, which involves coordinating with Shipping Department and accounting staff on the proper data entry, tracking and analysis of inventory. Responsible also for overseeing the returns process which can directly or indirectly affect inventory.

• Acts as back-up for processing daily cash receipts, check imaging of deposits, manual check processing and recording.

• Modifies, documents, and coordinates implementation of accounting systems and accounting control procedures.

ESSENTIAL MANAGING DUTIES AND RESPONSIBILITIES:

• Responsible for the overall direction, coordination, and evaluation of staff members (includes Accounts Payable and Accounts Receivable groups). 

• Functions as a positive leader and helps to create and maintain a positive work climate that promotes and fosters motivated, productive, and self-directed staff. Applies good        management and people skills to provide the necessary discipline, direction, and controls for smooth and efficient division operations.

• Actively participates in performance management, performance review and evaluation, hiring and termination, issuing of disciplinary notices, training, and other management        processes and carries out management responsibilities in accordance to company policies, regulations and local, state, and federal employment law. 

• Attends and actively participates in regular meetings, events, and trainings for the management team.

• Generates various audit reports to ensure accuracy within the Accounting Department.

• Monitors order and production status and establishes priorities and sequences for the Accounting Department.  Prepares department schedules and coordinates activities to        ensure production and quality according to workloads and priorities.

• Prepares annual department budget and periodic forecasting proposals and makes recommendations to the Executive Officers regarding division’s activities, operations, and        expenses. Also prepares weekly, monthly, and quarterly reporting on the performance of the division for submission to Executive Officers.

• Serves as the division’s leader, advocate, and liaises with other departments on behalf of the division – interfacing with other managers, supervisors, and staff members from other departments as necessary.

• Completes special projects as assigned.

• Other projects and responsibilities may be added at the company’s discretion.

QUALIFICATIONS

• Must have in-depth GAAP (Generally Accepted Accounting Principles) knowledge and is able to proficiently apply GAAP in all accounting areas of work.

• Must possess strong analytical, problem-solving, and organizational skills, and ability to demonstrate these skills at all times, especially in creating, monitoring and analyzing           reports – requires extreme attention to detail

• Must have 5-10 years of Accounting experience with managerial experience.  

• Knowledge and/or experience in warehouse operations is a big plus

• Must have excellent computer skills and be highly proficient in Microsoft Excel, as well as Microsoft Word and Outlook.

• Must be proficient in working with accounting systems/software, such as Ecometry, and must also be a quick learner, able to adapt to changing processes and technologies.

• Must have strong interpersonal, verbal, and written skills with ability to work as part of a team and independently.

• Possesses strong ability to manage time, and ability to manage schedules, workloads, and priorities of oneself and other staff members reporting directly to him/her

• Must be able to read, understand, write, and compile financial reports, business correspondence, and procedure manuals.

• Ability to effectively present information and respond to questions from groups of managers, clients, and customers.

• Must be able to work under little or general supervision – has strong initiative, and conducts quality checks of all work produced.

• Must possess strong ability to manage a diverse team of staff members with varying degrees of knowledge, skill, and experience.

• Possesses managerial discretion and judgment, and relies on experience and knowledge to accomplish goals.

EDUCATION and/or EXPERIENCE

Must have Bachelor's Degree in Accounting or related degree and in-depth GAAP knowledge. At least five years of previous relevant and combined experience in the accounting field and management.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs. Ability to see, interpret and analyze trends and patterns.  

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several variables.

PHYSICAL DEMANDS

Ability to sit, walk, bend, and twist on an intermittent or sometimes continuous basis.  Ability to grasp (simple grasping and fine manipulation), push, pull objects such as files, file cabinet drawers, and reach overhead.  Ability to type and write frequently.  Ability to talk on and operate telephone.  Ability to lift up to 25 lbs. (usually file boxes).  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT 

Fast paced office environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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